Department of Internal Affairs

Arrangement and Description Leader

  • Job Identification1000800
  • Job Category Library
  • Posting Date05/05/2023, 11:16 AM
  • Apply Before05/28/2023, 11:59 PM
  • Degree Level Post Bachelor's
  • Job Schedule Full time
  • Locations Wellington - National Library - Molesworth Street, Wellington, 0, NZ


Type: Permanent
Hours: Full time
Location: Wellington 
Business Group: National Library 
Branch: Enterprise Partnerships
Salary: $92,549 - $123,802

Kia ora, Bula Vinaka, Fakaalofa lahi atu, Fakatalofa atu, Kia orana, Malo e lelei, Malo ni, Talofa lava, Ni hao, Namaste, Salaam, Selam and Hello!

  • Excellent opportunity to lead the Alexander Turnbull Library’s Arrangement and Description Team, applying your knowledge of the theory and practice of archival description to lead a high performing team.
  • Work with a team of strong subject and technical specialists to ensure standards-driven and user-focused finding aids are available, and that metadata flows across all the Library’s discovery systems.
  • Be part of a holistic and interconnected system, working collaborating with the Turnbull Leadership team to advance user-focused efficient & effective processing using current standards & procedures in the context of a commitment to inclusive & reparative metadata work.

The Arrangement & Description (A&D) team whakatauākī, Kia whakarite, kia whakamārama, kia tauhere ki te ao | To arrange, to describe, to connect with the world aptly describes the vision and purpose of the team. You can find out more about some of the team’s work here: 

We have a rare vacancy for Leader of the Arrangement &Description Team. The A&D Leader is a key role responsible for managing the team processing new and backlog archival collections across all formats, from manuscript and photographs, audiovisual material, to art, ephemera and born-digital content. The A&D Leader sets processing goals and priorities for the team, supervises projects, and is responsible for the virtual team managing our collections management system Tiaki (using the KE EMu software). The A&D Leader is responsible for ensuring that processing is standards driven, that good guidelines for description and authority control are maintained, and that descriptive metadata is sharable and resuable. The A&D Leader is also a member of the Research Collections group, and the Turnbull Library Leadership team and contributes to strategic thinking, planning and management of the Library.

This is an exciting time to join the Turnbull Library’s Research Collections group. Along with the recently formed Acquisitions Services team, the Curatorial team, and the Digital Collections and Collection Care teams, the A&D team will be key to updates to the Library’s management of collections through their lifecycle from acquisition to discovery and access. This work will be particularly important as we develop closer working relationships with our colleagues at Archives New Zealand and Ngā Taonga Sound and Vision, through the Tāhuhu Work Programme

To be successful in the role you will have:

  • The talent to communicate effectively with wide-ranging audiences and communities.
  • Demonstrated knowledge of and engagement with archival and library descriptive practices and standards. You will have the knowledge and confidence to communicate and lead in this area.
  • Understanding of discovery tools, metadata standards, and collections management systems.
  • Experience working with documentary heritage collections in a Library, Archives or similar organisation and demonstrated understanding of the need for responsible stewardship of collections, extensible processing practices, and inclusive and reparative description.
  • The ability to build, lead and manage a team that works together creatively, collaboratively, and effectively, promoting a culture of diversity, equity and inclusiveness within the Library and across the Department

The Alexander Turnbull Library is part of the National Library of New Zealand and sits within the Information and Knowledge Services branch, the Department’s epicentre of information management, culture and heritage.

Kōkiri, kōkiri, kōkiri!

Whakarongo ake au ki ngā reo o te motu

E karanga mai ana

Huakina mai ngā tatau o tō whare

Kia mahi tahi tatou, kia inu ai mātou

I Te Puna Mātauranga o Aotearoa

Credit: Bella Tarawhiti

The message from the people

Clearly asks us

To open our doors

So that we may work together and share the information

Held in the National Library of New Zealand


We work to make New Zealand better for New Zealanders through our four outcome areas:

  • People can easily access the services and information they need
  • Iwi, hapū and communities across New Zealand are safe, resilient and thriving
  • People's sense of belonging and collective memory builds an inclusive New Zealand
  • New Zealand is a well-functioning democracy across central and local government

We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.

Applications close: 11 pm, 28 May 2023
For more information please contact:
Job description: To review the full job description, please click here


At the Department of Internal Affairs, the work we do makes New Zealand a better place for those born here, and those new New Zealanders who have chosen to call this country home.


Kaua e rangiruatia te hāpai o te hoe; e kore tō tātou waka e ū ki uta

Do not lift the paddle out of unison or our canoe will never reach the shore

Enterprise Partnerships cover a range of entities, functions or institutions. Today these currently include the National Library, Archives New Zealand, Ministerial Services, and the Gambling Commission. Each ‘enterprise’ has its own unique kaupapa, and through its ‘partnership’ with Te Tari Taiwhenua, will be supported to achieve their goals. The nature of each partnership will depend on the goals and needs of the entity. 

Closing date: