Hocken Collections Assistant

Submitted by sophie.davis on Wed, 02/06/2021 - 11:44

University of Otago

Who we are

The Hocken is one of the foremost research libraries in New Zealand celebrating the histories, cultures and natural environments of Aotearoa New Zealand and the Pacific.

Our collections - archives, publications, music and AV, ephemera, maps, photographs and art - contain both historical and contemporary material. Staff at the Hocken cater to the research needs of academics and students from the University of Otago, as well as researchers from other New Zealand and international universities and institutions, and independent professional and amateur researchers, all of whom value the diverse nature and depth of our collections.

Global interest in our collections is ever increasing, and in response, we are working to ensure greater access, and the delivery of a broad client-focused researcher service.

The roles

We currently have two entry-level opportunities suitable for those who share our passion for supporting research focused on Aotearoa New Zealand and the Pacific, and wish to contribute to the enhanced delivery of our services and collections.

Hocken Collections Assistant – Archives
Working primarily back-of-house in the Archives team on collection management tasks, this position also contributes to the provision of a responsive, friendly and professional service to users across the collections.

Hocken Collections Assistant – Researcher Services
Working primarily front-of-house in the Researcher Services team on the provision of a responsive, friendly and professional service to users across the collections, this position also contributes to collection management and administrative tasks.

Key tasks

•    Providing research services, both on-site and remotely, including enabling access to collections and technical support.
•    Managing the use of materials from the collections, including circulation processes and care and handling.
•    Creating and updating collection records including archives appraisal, arrangement and description, cataloguing and indexing of collection materials in support of digitisation and access enhancement programmes.
•    Assisting with collection development and management, including preventive conservation.
•    Assisting with tours and classes as required.
•    Administrative support, as required.

Your skills and experience

•    A University degree in an area relating to the Hocken’s subject specialisation.
•    Excellent general knowledge of New Zealand and Pacific geography, history and culture.
•    Working knowledge of Te Reo Māori and Tikanga Māori.
•    Experience working in a library, archive, museum or related institution.
•    An approachable, flexible and adaptable attitude.
•    A strong customer service ethic, with excellent communication skills, and professional presentation.
•    Excellent time management skills and ability to meet deadlines.
•    An ability to work with accuracy at all times.
•    Familiarity with archives and/or library management systems and Microsoft Office.
•    The ability to work well as part of a diverse team and also undertake quality work without direct supervision.

Further details

These are full-time, permanent positions (37.5 hours per week). The Archives position hours are worked Monday to Friday, the Researcher Services position hours are worked Tuesday to Saturday.

The positions will be required to work a rostered half day (3.5 hours) on Saturdays.

You must have the right to live and work in New Zealand to apply for these positions.

If you are someone who shares our passion for New Zealand’s documentary and artistic heritage, we would warmly welcome your interest.

For confidential enquiries, please contact Anna Blackman, Head Curator Archives, via the email address below.


To apply, please visit the job page on the Otago University Careers website. Please state in your covering letter whether you would like to be considered for the Archives role, the Researcher Services role, or both.

To submit your application (including CV and cover letter) please click the apply button below. Applications quoting reference number 2101082 will close on Wednesday, 16 June 2021

Closing date: