Senior Coordinator Facilities Management | Kaituitui Waihanga

Ngā Taonga is the audiovisual archive for Aotearoa New Zealand and an independent Charitable Trust committed to Te Tiriti o Waitangi. This is an opportunity to join an organisation passionate about caring for and sharing the precious taonga in the collection ensuring all New Zealanders will be able to know their history and connect with their cultural identity.

What’s in it for you?

• A flexible working environment including working 32.5 hours per week full-time and some working from home.
• An environment that cares deeply about saving and sharing New Zealand’s audiovisual heritage.
• Working with people who are passionate about what they do and are eager to share their passion and knowledge with others.
• Working in an organisation that values equity, diversity, and inclusion.

Salary: $68,946.05 - $81,113.00 + superannuation

The role will see you:

• Be responsible for the maintenance and smooth running of facility management and contractor operations across Ngā Taonga properties.
• Monitor and schedule work on Ngā Taonga repository premises, with a home base and primary focus on the Archive’s Avalon / Motutawa facility in Lower Hutt.  
• Oversee on-site security access, rostering and approvals for locking and alarm-setting regimes.
• Coordinate coverage for after hours and emergency access to Ngā Taonga sites.
• Support the Repository Assistant to cover vault management and retrieval requirements.
• Maintain building compliance regimes, maintenance and cleaning of vaults schedules. 
• Develop and deliver on Business Continuity Planning for collection access.

About you

We’re looking for someone who is excited by the idea of joining the Repositories and Facilities team to improve facilities management across our properties. A strong prior knowledge of facilities management for security, maintenance, compliance and logistics are therefore integral to success in this role. As an experienced Senior Coordinator you will develop workplace practices that improve Ngā Taonga operations and performance, as well as overseeing and co-ordinating all contractor activity across Ngā Taonga repository spaces and supporting and scheduling for planned collection movements.  

We’re looking for someone with:

• Five or more years’ experience in facilities management. 
• Understanding of storage and controlled climate environments. 
• Experience managing logistics for high value assets. 
• Experience in project methodology. 
• Demonstrated communication skills. 
• Understanding of health and safety regulations and systems. 
• Experience with procurement processes. 
• A Full NZ Drivers’ Licence.

About Us

We are an independent Charitable Trust with 80+ kaimahi that are committed to Te Tiriti o Waitangi and protecting our precious taonga, while recognising multiple world views. We have been working with our kaimahi towards an improved structure to meet our organisational goals. If you are interested in joining our kaimahi, keep an eye on our Career’s page for opportunities arising throughout the year.

How to apply

If this opportunity interests you, please submit your CV and cover letter here.

To view a Position Description for this role please see our Career’s page. You are also welcome to reach out to our People Practice team for more information at mahi@ngataonga.org.nz.

Applications close on midnight Monday 5 June 2023.

Please note that applications will be assessed as we are advertising so we encourage you to submit your application as soon as possible.